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The best Virtual Event Platforms: Reviews and comparison of top applications

Mar 11, 2023

You've come up with some amazing ideas for an online conference You've also contacted potential guests to be speakers during your event. And they're showing curiosity as are the attendees!

Let's consider what is one of the benefits of the online event platform you'd utilize to organize your gathering online?

It's a tough call? It's true that, despite the numerous options, it can be challenging to determine if the program is able to meet your requirements while offering attendees the most memorable (and without errors) an experience at your occasion.

There are, however, tools that provide friendly help desk personnel to help you organize your ideal virtual event, whether it's an all-day event, a live training workshop or even the webinar. You just need to locate this gem.

In this post, we will take readers through the procedure by going through the top six virtual event systems. These are all built upon examining some of these software and going through the numerous reviews of reviewers from outside who have evaluated these software.

Now, let's get into:

In this article

What should you look at on an online site for online conference?

Before we dive into the most effective online platforms for events Let's define what constitutes a great event platform online through an examination of the key aspects.

Be sure to bookmark this post so that you may refer to this listing of choices in the selection of your perfect virtual event program.

     Many useful and easy integrations    

Integrations between your CRM and other programs such as email applications including email software for example, are essential to send out invitations that are personalized as well as converting guests into faithful clients.

     UX, which makes it intuitive    

An intuitive interface allows users to explore its capabilities and get the maximum profit from it. Additionally, it's possible to have the program running on its own with the assistance of an outside source.

Stream quality

Quality of the audio or video will directly impact the people's experience. It will make them want to stay until the close of the event. Make sure that the streaming service you select provides HD quality streaming and is free of any performance problems and allows users to download videos that are high-quality.

     A powerful Analytics system    

     Tools for engaging with the audience dynamically    

Polls, questions, and quizzes are crucial instruments to engage with your visitors as well as enhance the experience for your visitors. Your website should integrate these types of tools as well as create break-out spaces that encourage attendees to attendee networking.

     Proactive customer care    

Be sure that the support provided by the software is quick and responsive to any questions you may need to ask. An effective way to gauge the effectiveness of the support staff is to get questions about the program prior to buying it , and even during the no-cost trial. How they respond to inquiries will reflect about how they deal with customers and prospective clients.

The 6 top virtual platforms for organizing events (based on extensive reviews as well as reviews from customers)

For a comprehensive list of the top conferences websites:

In each of the tools, I've listed its primary attributes and those they're most appropriate for, where the tool is successful, as well as its disadvantages, based on opinions its users are expressing on websites like G2 or Gartner.

Let's go.

1. Events

Events is a simple to make use of web-based managing events that's perfect for organizers who want the capacity to handle events in any manner. Event management online.

The speakers are invited to your event in the capacity of guests and participants , don't require other software to set up or manage the occasion .

Pros

  • Events will help you with designing and marketing your event's flow. Connect the platform with use your CRM or the email marketing program to design customized registration forms. Additionally, you can design automatic invitations to events, reminder emails for occasions, and even confirmation emails to keep attendees engaged after the event.
  • It provides sophisticated data that can help you create your promotional strategy. Once the event has ended, it gives you detailed data on the viewer and event that show who was at the event, how long they stayed, as well as their activities during the the celebration.
  • The program lets you create your own unique viewing experience. Drag and drop the interface to add full-screen images lower thirds for the speaker in the introduction, as well as the personal brand.
  • It gives you the tools for editing videos and hosting to make use of event-related content. Utilize the software to edit, cut chapters, create chapters and improve your recordings and upload it to different marketing channels.

     Cons    

  • It is not designed for use in conducting internal meetings like Zoom and other programs to facilitate meetings can be. Events is best suited to be used for online events, webinars townshalls, town halls, as well as other town halls.
  • Events is an incredibly innovative virtual experience platform that is primarily to host events. This implies that it's not gaining the same recognition as established players in this field.

2. Zoom

A popular choice for one-on-one meetings, Zoom lets you host digital events as well. It's great for those who design and run small businesses who wish to profit from online events.

Pros

  • There are many ways to engage attendees and allow them to interact with your sponsors as well as participants.
  • The process of preparing and hosting a webinar in Zoom is easy, particularly to those already acquainted with the software.

     Cons    

  • Average video quality. When HD video resolution (1080p) is standard, Zoom offers 720p for the presence of at least two attendees at an event. You will need to shell out more money to host events online with HD video.
  • Joining the virtual conference held by Zoom does not provide an effortless process. The new attendees should show up 5 minutes prior to the start time in order to install and download the program. Event planners could find this to be an unpleasant experience for guests.
  • Zoom can be expensive for organizing events that have large crowds which is why it's not the best option for events that are scaled using such a technology.
  • There are no control options available to hosts. Zoom provides no means for hosts to regulate chats on their own which is something is important to be aware of during public events.

Pricing

The cost of Zoom will depend on the quantity of participants who will attend the occasion. In order to give an estimate cost for an event which includes 100 participants are $990 annually.

     Find out more about Zoom    

3. Hopin

Hopin lets event planners all over the world accommodate any number of guests that they want. As with Zoom Hosting, the cost is based on the number of attendees which could lead to an increase in cost with this technology. One area in which it is superior to Zoom is the ability to offer comment moderator features.

Pros Pros

  • Hopin is a branding studio. It allows you to personalize your registration page as well as a virtual event venue.
  • allows for several speakers can join.
  • The application is compatible with mobile devices, which means that guests and speakers can communicate with each other via smartphones.

     Cons    

  • The analytics for events aren't as comprehensive.
  • There is no software to allow you to reuse or repurpose the contents of your virtual events.
  • Some users have complained about video and audio performance issues at events hosted by Hopin. One user states, "I don't like problems with the audio performance or video. If you do not connect to the internet that is reliable, you may experience some lag problems. The problem isn't present in the absence of alternative solutions to resolve the problem."

Pricing

There is a free service to let one administrator manage events that last for 2 hours or more and accommodate up to 100 guests. Prices can be set.

4. GoTo Webinar

GoTo Webinar is best for business owners and creators who want to host smaller-sized events. It can hold as many as 3,000 attendees which is less than the solutions offered by Hopin as well as Zoom can offer.

This is also an excellent option for entrepreneurs who are sole proprietors or who are of training sessions that are paid for by the company due to the fact that GoTo Webinar directly connects with Stripe and allows you to charge.

Pros

  • GoTo Webinar offers audience engagement tools including polls and Q&A. Hosts can also draw drawings on the screen.
  • The multi-presenter option for webinars allows at minimum six presenters to have the option of presenting.

Cons

  • The user interfaces available have been around for a while, and some clients complain that it takes some time to master how to utilize GoToWebinar.
  • Many complain of performance issues because the amount of people attending rises above 1,000 people. A few reviews have mentioned audio quality issues as well.
  • Some options, like file sharing, can be slower. Some features can be difficult to locate or even hard to navigate.

Pricing

The 7-day trial trial lasts for seven days. The rest of the trial costs money , with prices starting at $49 per monthly host (for accommodating 250 people).

5. Cvent

Cvent is the ideal choice for companies who plan events in their own way, like trade events or fairs due to its check-in feature.

Contrary to other conference websites, this one isn't preferred among the people hosting virtual conferences.

ProsPros

  • Cvent offers check-in on site as well as badge printing software that prints photos of guests in the moment they arrive. Some users have posted concerns on review websites of third parties regarding Cvent printing photos incorrectly.
  • Multiple integrations to join your technology stack and enhance your workflow.
  • It includes typical tools to communicate with your clients and AI-powered network recommendations and gamification.

     Cons    

  • The user interface is outdated.
  • Poor customer support and limited training resources/documentation, which aggravates the steep learning curve, making it challenging to start and get the most value from the platform
  • There are many ways to personalize brand identity to get statistics and instant chat

Pricing

Prices are customized to meet the requirements of your company That's the reason it is important to request an estimate of what Cvent will cost you.

6. On24

On24 is a platform for virtual events that's ideal for organizations that want to hold webcasts, multi-session events or other webinars.

Pros Pros

  • Customer support is always proactive.
  • This tool assists in automatizing various tasks. Additionally, it offers connections to make sure that you have the top marketing and sales teams.

     Cons    

  • There are a limited amount of layouts that can be utilized for your content that limit your options to personalize your event's web page for registration and login.
  • Editors' interface isn't user-friendly. These editors are editors for code. They also aid in the process of the process of learning.
  • It is not possible to organizing the event all on your own. This means that you'll have choose between audience participation and to make sure that the event goes well as you conduct the event at the last minute. One reviewer mentions, "I would love to have the ability to build a storyboard from my webcast to determine which people are on the screen, and how their face appears on the tile of media and do lower thirds of their videos, add people into the live stream, and then eliminate them from the video  then the list continues further." 3 is the three format.

Pricing

On24's site On24 doesn't provide any price. If you're interested, get a quote.

FAQs

If you're responding to FAQs you can't answer the question by providing a URL to the appropriate page on your website (as as is appropriate) for visitors to come back.

What are the steps to choose the right virtual platform for my event?

Consider your requirements for business including your budget, the number of events you'd like to host, and how many virtual events you'd prefer to arrange. Choose a virtual event platform occasions that's not only in line with the financial budget of your company however, it is easy to operate and offers rich analytics, the features for engaging your attendees with top-quality streaming, and many options to communicate.

What can I do to create a virtual experience that is more memorable?

What are the most highly rated sites for events on the web?

Event, Hopin, Zoom along with GoToWebinar are among the most popular platforms for events to look into. Every one has its pros and cons. Choose according to your budget as well as particular requirements to your event.

What virtual event platform would be the most suitable for your requirements?

The most trustworthy virtual event software that meets your requirements will be one that is capable of meeting the needs of your company effectively. That means:

  • The size of your attendee
  • Use the examples (how how much you intend to make use of virtual events in marketing and sales, and if you're offering free workshops)
  • What is the amount of time you'll devote to learning about the latest tools?
  • What is the amount you'd like to increase (you do not want the platform to take up a portion of your budget as you increase)

Here's some software options that offer poor streaming quality and outdated UX. Some software has a lengthy learning curveand pricing can become costly when hosting large amounts of users.

It's an area in the area in which Events really shines. It gives you a wealth of options, high-quality streaming and an easy-to-use interface. Additionally, it serves a useful function to reuse video clips of events that it hosts, allowing you to make the most money from your efforts.

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