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The best Virtual Event Platforms: A review and review of the most highly-rated software

Mar 11, 2023

Are you thinking of an the idea of hosting your own virtual conference?or even approached prospective guests who might be interested in speaking about the event. They're displaying enthusiasm, and so are those who participate!

What do you envision for the online space you're going to select to host your gathering online?

Tough call? In reality, regardless of the many choices there are, it's hard to pick a program that is satisfying all of the requirements of your event while giving your guests an unforgettable (and non-error-prone) an experience at your celebration.

There are, however, options that offer knowledgeable customer support staff members that can help you organize your ideal virtual event , whether it a multi-day event, a online training course or webinar. It's all you have to find is that perfect spot.

In this post, we'll walk you through the procedure and then I'll go over the top six platforms to host a virtual event. These are all based on having a look at a small selection of these software and sifting through a myriad of reviews from the third party vendors who utilize these platforms.

Now, let's dig deep:

In this article

What are the key aspects to watch out for when using the platform for virtual conferences?

Before diving to the best websites for hosting events online, it's time to review what makes a good software for hosting events online and look into the key features.

Save this article to be able to look at this comprehensive list of functions to select your ideal virtual event software:

Many helpful and straightforward integrations

Integrating CRMs with your email application, such as an email software can be crucial in sending out invitations for events that are special, as well as turning guests into frequent customers.

     The Intuitive User    

A user-friendly interface makes it easy for users to navigate through the application to learn about its possibilities, and gain the maximum benefits from it. You can also set up the software and start the program up and running completely on your own, with no assistance from an outside party.

Stream quality

Your event's audio and video quality can directly affect the experience of attendees, and will encourage them to stay through until the very end. It is essential to ensure that the program you select works with HD streaming that is of high quality, and doesn't have any issues with the performance of your event, in addition to permits you to download video as well as audio with high-quality.

     An efficient analysis system    

     Tools for engaging with the audience dynamically    

Questions, surveys, or other questions is a great approach to engage your viewers and making their experience better. Your platform should offer these types of options along with letting you design breakout spaces that promote attendee-to-attendee networking.

     Proactive customer support    

Make sure you have the customer service to respond swiftly and efficiently to any questions you might have. One way to gauge the quality of service provided by the team behind your software is to get them to answer your any questions you have about the software before you purchase it, as well as during the trial period. The way they respond to your inquiries will provide insight into how they engage with customers and potential customers.

Six of the best platforms for organizing events online (based on detailed evaluations and comments from our clients)

Here's a brief outline of the top conference websites:

With every tool, I've talked about its primary attributes that it's best suited for, the applications for which it's great as well as the places where it excels, and also its disadvantages in relation to what users have to comment on websites like G2 as well as Gartner.

Let's go.

1. Events

     Events is a simple-to-use online platform, which is web-based, for virtual events. This can be used by event organizers of all levels of expertise in organizing digital events.    

Your guest speakers and attendees do not have the need to install the additional software for setting up, creating or attend an event .

Pros

  • Events can assist you in the creation of your event and in the promotion workflow. It is possible to connect the platform to your CRM or email marketing application and design custom registration forms. Automate the sending of invites to events, and event confirmations as well as reminder email messages. This also assists in keeping participants who are engaged after the event.
  • Advanced analytics may help to in the improvement of your event's marketing plan. After the event is over, it can provide you with a specific analysis of the event as well as the people who attended, and will show people who were present at the event what they watched and how they were engaged throughout the event.
  • This allows you to design an experience that is unique to you. Drag and drop the interface to adding full-screen graphics lower thirds of speakers during the intro, as well as your own branding.
  • Video editing and hosting toolkit is for recycling event-related video content. This toolkit lets you trim, edit chapters, make chapters and improve the quality of your footage before uploading it onto numerous platforms for advertising.

     Cons    

  • The software was not designed specifically for internal meetings such as Zoom or other similar software that facilitate meetings. Events is more suitable for online webinars, virtual venues town halls as well as other similar types of events.
  • Events is a brand modern and cutting-edge virtual platform for events, which means it's not able to boast the same name and brand name like the well-established players within the field.

2. Zoom

Most well-known for its one-on-one gatherings, Zoom lets you host events online too. It's ideal for people who create and small-scale business entrepreneurs that want to make cash through virtual occasions.

Pros

  • It offers a wide range of methods to interact with guests, as being able to allow them to interact with one another and sponsors.
  • Setting up and creating webinars in Zoom is easy, especially those who are experienced working with the program.

     Cons    

  • Average video quality. In the event that HD footage (1080p) is what you expect, Zoom offers 720p for the presence of two or more participants in the same event. The need is for more cash for online events that use HD video.
  • Participating in the virtual conference which is hosted by Zoom does not provide the user with a smooth experience. The best way to ensure that new attendees are to arrive 5 minutes earlier in setting up and downloading the application. If the event coordinators aren't well-prepared, this could cause a negative event for guests.
  • Zoom is expensive when planning events that have a large attendance, which makes it difficult to increase the size of events using this technology.
  • Insufficient control options for hosts. Zoom doesn't provide any way hosts can manage chat chats on the fly this is something you'll need to keep in mind for events that are public.

Pricing

The cost of Zoom is based on the number of attendees at your event. For an estimate, the cost for an event with 100 people will be $990 per year.

Read more details about Zoom

3. Hopin

Hopin permits event organizers around all over the world to accommodate as many guests as they want to. As with Zoom it's pricing is contingent on the number of guests which could lead to costs that can be increased to accommodate additional people using this technique. But, what makes it more effective than Zoom is the ability to offer comment moderator functions.

Pros Pros

  • Hopin provides the branding studio. It allows you to customize your site for registration or an event location.
  • The sound is moderated, and permits multiple speakers to join.
  • Includes a mobile app that allows guests as speakers join and talk to their phones.

     Cons    

  • The event analytics don't provide a thorough analysis.
  • There's no software in place to reuse and reuse the content you have created from your online events.
  • A few people are not happy with video quality and audio problems at the events hosted by Hopin. One person says, "I don't like difficulties with audio quality or video quality. If you don't connect via the web, you'll encounter delays. However, this is not the case with alternative solutions to the problem."

Pricing

The free plans are available that allows one administrator to plan events for up to two hours, with as many as 100 guests. Pricing plans can be locked.

4. GoTo Webinar

GoTo Webinar can be perfect for artists and smaller companies that host smaller-scale events that have up to 3000 attendees it is much less the options that Hopin and Zoom offer.

It's also an excellent choice for business owners that are sole proprietors as well as those who run classes for trained trainers who are paid due to the fact that GoTo Webinar directly connects with Stripe and lets you accept the payment.

Pros

  • GoTo Webinar offers audience engagement tools  that include polls, questions and answers. Hosts are also able to design their own images on the screen.
  • The multi-presenter feature in webinars gives the organizer to choose six different options for presenting.

Cons

  • The interface for users has gone out of style and users have complained that it can take some time for them to comprehend the basics of GoToWebinar.
  • Users complain of performance issues even if the number of attendees exceeds 1,000. Reviewers complain about audio quality issues too.
  • Certain applications, for instance file sharing can be very slow. Some features can be difficult to find, or difficult to utilize.

Pricing

The trial time is 7 days. The remaining trial could be funded by paying a cost that starts at $49 per host for a month (for hosting 250 participants).

5. Cvent

Cvent may be an ideal option for companies in marketing that organize in-person eventssuch as trade shows due to their check-in feature.

Contrary to other websites for conferences however, this platform does not have the popularity of people who host virtual conferences.

Pros Pros

  • Cvent provides on-site check-in facilities as well as a badging program that prints attendees photographs when they arrive. Users have reported complaints via third-party review sites concerning Cvent printing images that were not accurate.
  • Provides multiple integrations that connect your technology stacks and optimize workflow.
  • It is equipped with the standard audience engagement tools along with AI-powered recommendations for networks and the capability to engage in games.

     Cons    

  • The user interface has become outdated.
  • Poor customer support and limited training resources/documentation, which aggravates the steep learning curve, making it challenging to start and get the most value from the platform
  • There are a variety of options available to personalize your brand, get access to analytics or chat with live support

Pricing

The prices are based on your needs as a business. It is therefore essential to ask for a quotation to know the amount Cvent costs you.

6. On24

On24 is a virtual event platform which is perfect for businesses looking to host sessions and webinars.

Pros

  • Proactive customer support team.
  • The tool is able to make it easier to complete a number of tasks. The tool also allows connections to make sure that you have the best sales and marketing teams.

     Cons    

  • There are several designs that can be utilized however, they do limit your options for customizing your online events Registration and Login pages.
  • The interface that users use isn't intuitive for users. It also doesn't function as an editor for codes that can be a challenge, creating a long learning curve.
  • It's impossible to design the event online. That means that you'll need to take the choice between participating by people in the audience and also making sure your event runs effectively while hosting the event at present. One reviewer writes, "I would love to develop a storyboard for my online broadcast and decide on the content of the screen as well as where the faces are displayed on the tile of media. You can also use lower thirds on their videos, place participants in the event and take the participants off or off of screen or off-screen, etc." ________________

Pricing

On24's website On24 does not provide prices. Anyone interested in a quote must request a quote.

FAQs

In answering questions You don't need to reply to the initial query; instead, give the link to an specific piece of information from the business (as as is appropriate) to boost your click-through.

What should I choose to host a virtual event?

Review your business needs such as your budget, how big the event you'd like to hold, and the quantity of virtual events that you'd like to organize. Select a platform for virtual events that isn't just a perfect match for your budget and needs, but is also easy to utilize and has complete analytics, tools to facilitate communication, high-quality streaming, and a wide range of connections choices.

How can I create an experience online more enjoyable?

What are the most talked about virtual event platforms out there in the present time?

Event platforms like Hopin, Zoom, and GoToWebinar are among the most popular venues to hold events that are available to explore. Each of them has pros and cons. Choose in accordance with your budget as well as the specific requirements of your event.

What event virtualization solution would work best for you?

The best virtual events platform is one that can satisfy the requirements of your company with the best quality. The issue is:

  • The amount of people you are likely to receive
  • Use cases (how do you intend to utilize virtual events in your sales and marketing and do you intend to provide workshops that sell)
  • How long have you spent trying out a brand new instrument?
  • What's your budget to raise to grow the platform's size (you don't want your platform to turn into an expense when you expand)

This is a list of programs that have poor-quality streaming and a dated UX. Certain software have a lengthy process of learning and the expenses can be expensive in the event of hosting large audiences.

It's great it's a field that Events is an industry leader. There's plenty of customizable options and streaming that's excellent and has a user-friendly interface. Additionally, it serves a crucial purpose of reusing the content of broadcasts it hosts, allowing you to get the highest profit from your work.

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