Creative news fork

Cloud-Based vs Self Hosted LMS: Detailed Comparison

Aug 2, 2024

Reader Disclosure

If you look online for "How to promote online courses or classes," you'll be flooded with ads for various Learning Management Systems (LMS).

WHAT'S INSIDE          Toggle

With how popular online learning is, it's no wonder that numerous options are currently available.

With so many solutions available which one to pick? which one is right for you?

This is where the ever-changing distinction between cloud-based and self-hosted LMSs comes in. In the first place, LMSs are divided into these two categories.

If you've completed some research, but you are in a state of confusion about these two options, we have the answer to your questions. In this blog we'll talk about their distinct features and which one is better for whom.

Cloud-hosted LMS vs Self-hosted: Detailed Comparison

As both self-hosted and cloud-based LMSs have their perks and cons, it comes to the requirements you require. It is the reason you should thoroughly consider each and every aspect of an LMS before deciding which option to choose.

However, in order to help you save time, we have done some study and have compared couple of key aspects between them.

Ease of Use

 Cloud-based LMS:

Cloud-based LMSs aim to be easy to use, even for those who aren't tech-savvy. Setup is generally straightforward. It will take just a few clicks to get started.

The service you choose to use for your cloud-based LMS takes care of the maintenance and updates, meaning that you don't have to worry about how your servers are configured or how to address problems with the software. In the end, you can focus more on building the perfect course.

 Self-hosted LMS:

However, the set-up process of a self-hosted LMS is a bit more complex. It involves installation, configuration, and regularly updating an e-commerce system that can be a challenge to those with no technical knowledge.

Once it's up and running it's possible to customize the LMS will become much simpler. It's usually worth it because of the features for customization and additional functionalities self-hosted LMSs offer.

 Verdict

Cloud-hosted LMS could be enough in the case of building an LMS with no plan or vision for expansion. But if you are after long-term growth, you should opt for the self-hosted option although the initial set-up process might be difficult.

Security

 Cloud-based LMS:

Security is a major feature of cloud-based LMS service providers. They take strong security measures, including encryption, firewalls, as well as regular security updates. They are always in compliance with rules and standards of the industry, including GDPR as well as HIPAA.

In the end, however it is the case that you're storing all the data you have on another server, which is often very private for many people.

 Self-Hosted LMS:

When you host your own LMS is complete control over the security of your data. You can implement customized security solutions that meet your brand's specific requirements.

Based on the product you're selling via the LMS and the extent to which you'd like to concentrate in security. You'll get many options with self-hosted LMS. As a result, you'll never have to sacrifice security issues.

 Verdict

Cloud-hosted LMS offers strong security features but the dependence on third party servers could be an issue for some. To be on the safer option, go with the more secure self-hosted LMS alternative.

All Control

 Cloud-Based LMS

Cloud-based LMS gives you only limited options for controlling the system. You are generally confined to the vendor's features and settings, which can make it difficult to customize and be flexible.

You'll have difficulty with managing your data since you have no control over the data. If you're using cloud-based LMS system, it's often observed that the service provider is the one who handles the data as well as users.

 Self-Hosted LMS

Self-hosted LMS provides unrivaled control when compared to those that are cloud-based. It is possible to customize the program to meet your exact needs, integrate with other systems and organize your data in a way that you are able to provide top customer service.

This degree of control can help to build credibility with your clients and make acquiring new customers easier.

 Verdict

To ensure total control Self-hosted LMSs are the clear winner. If you choose to host your own LMS it is possible to fully personalize and control all aspects of your LMS.

Total Cost

 LMS that is cloud-based

The initial cost of a cloud-based LMS will typically be lower because there is no need to purchase hardware or set up infrastructure. However, LMSs that are cloud-based come with recurring subscription fees which can accumulate over time.

Certain cloud-based LMSs cost according to the number of users. As the amount of users increases, the cost also grows. It is a common problem after a certain period.

Therefore, if you intend on scaling up your business or growing the size of your LMS site, then a cloud-based LMS may not be the ideal choice.

 Self-hosted LMS

Self-hosted LMSs come with higher costs at the beginning due to the need for servers, software licensing and set-up. But once you have your own self-hosted LMS up and running then you won't need to spend any more money.

You only need to budget for maintenance, hosting and occasional upgrades. They will cost lesser than what you spent on cloud services.

 Verdict

For cost-effectiveness the self-hosted LMS typically provides greater value over time, despite the higher initial investment. It makes them an cost-effective option to use for the long run.

Flexibility and Integration

 Cloud-based LMS

Cloud-based LMS usually offer seamless integration with the most popular applications and services. However, you may be limited only to the applications that are supported by the provider you choose.

This is why you need to be careful about the capabilities of integration offered by your chosen cloud-based LMS.

 Self-hosted LMS

Self-hosted LMS has a wide range of integration possibilities. You have the freedom to incorporate any third-party tool APIs, tools, or customized solutions whenever you need to. The flexibility lets you develop a customized learning environment that meets all the requirements of your particular needs.

 Verdict

In terms of flexibility and integration Self-hosted LMS is the ideal option. The ability to connect with a variety of software will benefit your LMS in multiple ways.

Benefits of having Self-Hosted LMS on WordPress?

WordPress has proved to be a boon for those who love to be creative but do not have a passion for coding. With its unique drag-and-drop feature combined with the LMS plugin, you are able to ensure the best possible user experience.

Here are some of the best benefits of a self-hosted LMS using WordPress:

Control of Content

One of the best things of self-hosted LMS is that you're in total control of your content. You decide what you want to publish, how to present it as well as who will be able to access the material.

This control level ensures the course materials are protected and handled properly. Additionally, you can set up particular rules and guidelines in order to ensure you are following the necessary laws or company policies.

Personalization and branding

WordPress provides more opportunities to alter things than other platform, so you are able to let your LMS tell your brand's story in every way.

With a myriad of themes and software to select from, it is possible to create a smooth user experience for your customers. By adding special tools and features to your LMS, you can increase the engagement of customers.

More Options for Integration

Through easy integration, your self-hosted LMS can grow and change according to your needs and business. Overall, it will never leave you feeling stuck.

An Enhanced Learning Environment

It is possible to make your learning environment more exciting and exciting by taking advantage of the latest features in self-hosted LMS.

These features include videos, quizzes, a progress tracking bar, etc.

It is also possible to use gamification options like badges, leaderboards and other features to keep students engaged and engaged. In the end, learning is more enjoyable for the students if you choose a self-hosted LMS platform to teach your students.

Best Options for Creating an Self-Hosted LMS

It comes with a wide range of access control content dripping and seamless integration with various payment options, which makes it ideal for the monetization of your course and delivering a structured learning experience.

But that's not all that makes amazing. You can:

  • define and manage detailed access policies to safeguard your information, allowing you to create multiple membership tiers quickly.
  • Schedule the release of course content over duration, so that students stay engaged and progress steadily.
  • Accepts a wide range of payment processors that accept payments, such as PayPal and Stripe, for streamlined transactions.
  • Completely report on your registrations, transactions, as well as student progress. This will give you insight into how to enhance your course.
  • Install this LMS tool very easily within a couple of clicks.
  • Gamify your content to keep your users active.

It's possible to start with just $179.50/Year. And to enjoy all the pro benefits, you'll have to pay $499.50/Year.

MemberMouse

MemberMouse is a multi-faceted and powerful WordPress plugin created to assist to create and manage websites for membership. By using this LMS, you can protect your website's content, set up different levels of membership, and connect with other helpful tools.

This plugin is a great example of what it offers:

  • Easy-to-use interface for setting up and managing your membership.
  • Advanced Content Protection to manage access to your course.
  • Integration with payment processors such as Stripe, PayPal, and Authorize.net.
  • Membership options are flexible, such as free, trial, and paid memberships.
  • A detailed report to monitor participation and activity by members.

Start by signing up for MemberMouse at a cost of $399 per year. To access additional options and to have a bigger number of members, your cost will increase to $2399 a year.

AccessAlly

AccessAlly is an extensive LMS plugin that works with WordPress which combines members management, course creation, and marketing automation. Alongside these functions AccessAlly LMS offers a powerful community-building characteristic that most other LMSs don't have.

To name some of the AccessAlly features:

  • Make interactive, multimedia-rich and engaging courses easily.
  • Provide a range of subscription levels and membership plans.
  • Robust community features, such as forums as well as member directories to foster engagement and interaction.
  • Advanced reporting and analytics to keep track of the learning progress of students and their course effectiveness.

AccessAlly pricing starts at $99/month With additional features and capabilities available in higher-tier plans.

What is the best choice?

While LifterLMS and LearnDash have many useful features, LifterLMS it is by far the ideal choice to create an self-hosted LMS with WordPress. Here's why:

  • Superior Access Control offers unmatched control of who has access to your content. It also allows for very customizable membership levels as well as content protection.
  • effective content drip: The ability to drip-feed content makes sure that learners receive information steadily which leads to better retention and engagement.
  • Comprehensive Reporting Reports that are detailed on the number of members, transactions, as well as learner progress give you information to improve and optimize your lessons.
  • Simple Monetization seamless integration with several payment gateways makes it simple to monetize your course and track transactions.
  • User-Friendly Configuration Although it has advanced features, is easy to setup and operate which makes it accessible for those without extensive technological knowledge.

Create a Self Hosted LMS by following these 4 simple Steps

Once you've figured out how can help you easily operate an LMS now is the time to get it set up. But before we dive into that, let's just say that it's not rocket science.

Step 1: Download and Install

  • Login into the WordPress dashboard of your website.
  • Click Plugins and then Add New -> Upload
  • Select the .zip file you downloaded earlier

Once installed, don't forget to turn on the plugin.

Once you've been activated, you'll be able to access the menus displayed on the WordPress dashboard.

From within the Settingsmenu In the Settingsmenu, you can make the basic settings, such as the payment gateway, currency, etc.

Step 2: Set up the Membership Levels

If you're making an LMS it is likely that there will be multiple membership levels and has no restrictions regarding this. You are able to design the number of membership levels you like.

Go to Membership on the dashboard and click on Add New.

You should give your membership an appropriate name, and be sure to pay attention that you have set the type of payment to appear. It is possible to set up an annual, one-time annual, or monthly payment.

If you want, you can also add a welcome email for your customers.

Once everything looks good After that, click publish and your membership is created. If you wish to create several memberships, follow the steps.

Step 3. Upload Your Member-Only Content

Click on Rulesfrom the dashboard and click on Add New. On the next page, there are dropdown menus that allow you to select the rules you want to set.

You can create different rules for membership by repeating this process. Once you are satisfied with your rules, click the Save Rule.

Step 4: Create a Pricing Page

The pricing page is a should-have for any Membership site to assist potential customers decide which membership plan is perfect for them. This page also can encourage users to upgrade to a more expensive option by highlighting it's additional features and advantages.

However, how do you design one?

You can be able to handle it so in the event that you're willing to invest just as much effort as you click at least a couple of times.

To create a pricing page, go to Groups in the dashboard, and Click Add New. Choose a catchy name and then go through the group's Options section:

Click on"plus" (+) icon to add each of your memberships on this page. You are able to alter the order in which these plans show up in by dragging and dropping them into place:

Next, choose an appropriate theme by using the Pricing Page Theme dropdown. Once you're happy with your results and you're ready to go live, you'll be able to post the page:

Your pricing page should be easily accessible. Make sure to add it to the main navigation menu on the left, at the bottom, or even in the in the sidebar.

If your pricing page is easily accessible, potential members are always a few clicks away from purchasing a contract.

Cloud-Based or Self-hosted LMS? You Know already!

I hope that this article was helpful enough to enlighten you on the difference between self-hosted and cloud-based LMS and what would be better for you. If you're serious about your organization and have a bigger idea in your head, then a self hosted LMS solution might be what you need.

Although a variety of options are available, can be the best solution to your LMS needs. From capturing leads for your LMS to detailed information about the members, they can aid you at every stage.

Be sure to share with us the experience you have had with different LMS solutions, and what type you prefer.

If you found this article helpful, be sure to connect with our page through Facebook, Twitter, Instagram and LinkedIn!

S Showrabh       From composing poems or short stories, as well as writing technical pieces about WordPress as well as running a membership site, plenty of things have changed for Showrabh. The one thing that hasn't changed is his love to write and spending time. He loves music, football, and cricket. He either spends hours looking at his cell phone, or puts headphones on and writes for long periods of time. When he's not doing one of those things, he's often found explaining the ways that one can enjoy both soccer and cricket at the same time.