Best Automated Webinar Software: Top 8 Platforms (Pros & Cons)

Apr 1, 2023

Course creators use automated webinars in order to gather leads and draw prospective students to take their online courses. They develop carefully designed webinars in the core of an always-green funnel . They automate the selling process as they can and then automatize it and divert their energy and time toward other pursuits.

Finding the best automated webinar software isn't an easy task. With so many options available and an array of possibilities that it can be difficult to choose which one will work best to your requirements.

In this post this article, we'll review the top seven webinar automation platforms for course designers to make selecting the best one as easy as is possible.

Jump ahead:

Why you should use an automated program to run webinars
The most suitable choice for automatic webinar software
Top 8 webinars that are automated software tools
It's time to choose your choice

What are the main reasons to use automated webinar software

A webinar program that is automated is a great tool for recording and creating webinars that are run in a way. This is a great approach to attract leads you , and help them navigate the sales process without needing to constantly be broadcasting.

They're ideal for creators of courses as they let you make slideshows, videos, or other materials and deliver the contents to your audience at any time even when you're unavailable. They also provide powerful analytics that allow you to measure the performance of each webinar, and adjust it as required.

Webinars are excellent for lead generation and sales conversion. However, they're efficient in the process of creating relationships with your customers. They let you connect with potential customers in a more intimate manner and build trust through responding to queries they pose and by demonstrating your expertise. Automation of webinars can make it easier to build these relationships.

Haley Burkhead, Founder and Director of Recurring Profit is a specialist in helping creators of courses boost the sales of their course or membership site by using automated webinars, similar to what she did with her own business. Her advice:

"I am able to grow my business from $400K to more than A MONTH OF Recurring Revenue when I decided to create an auto-generated webinar. Automating my SALES MACHINE, I CAN be more productive in serving my customers and developing a vision INSTEAD OF ALWAYS NEEDING TO be in SALES Mode."

In this free webinar that can be accessed for free during the 30 minute duration, Haley describes her process and will walk you through the no-cost webinar template she created in order to help you develop an automatized webcast of your own. (Since Haley's webinar is automatic, when you sign up for it, you'll be able to enjoy the opportunity to experience the benefits of an automated webinar too! )

Choosing the best automated webinar software

One of the greatest advantages of having an internet-based webinar that is automatized is the fact that it's accessible at any time. This means that anyone are able to attend webinars when it's convenient for them and without having to wait. Your or any other members of your team aren't required to be present or participate to make sure it's effective.

If you're not present, your webcast needs to be engaging enough for viewers to be drawn to the whole program and eventually to become a subscriber. In order to achieve this, it's crucial that your presentation is active and offer attendees the opportunity to have answers to their questions. If you find technology to automatically schedule webinars which make everything possible, you're already 90% of the way already.

To guide you by selecting an automated webinar system in order to assist you in selecting the most suitable one We've broken down the functions for you to study more closely in four categories:

Scheduling
Communication
Interactivity
Usability

Full disclosure: This blog is a guest blog from eWebinar The only automated software for webinars that is that is 100% committed to automation. It is the only product that's accessible through the App Store. Of course, we are biased towards our program and this is merely due to the fact that we've had to fight against the weaknesses of our software and we are committed to fixing the issues. We've tried to be as objective as is possible when it comes to evaluating the various options so that you can be able to make an informed choice in deciding one.

Scheduling

With live webinars, you're only able to set up these webinars when you're able to host these webinars. The key is to determine what is compatible with your timetable. Automated webinars are exactly the opposite. It's important that your webinars are accessible whenever potential customers wish to see the webinar, which may happen anytime. It's the reason it's so important! Select a webcast provider that will give the registrants the most flexibility in choosing when to join webcasts.

Five important questions to ask yourself about scheduling features:

Does the software allow an scheduled schedule? This includes the ability to include dates as the date of the event's start and finish (with the option of having the webcast continue throughout the duration of an indefinite time) and recurring session time slots at any time of the week you prefer (i.e. 10am, 2pm and 4pm, between Monday and Friday )?
Do You have the capacity to design sessions that are available in the time zone of your attendees to ensure that the sessions take place always scheduled at a time that is convenient for the time, no matter where participants are located any where in the world?
Do they have reliable just-in-time or even on-demand capabilities, so that people can take part in the webinar online just a few minutes after finding it, in the moment they are most concentrated? (This is vital! )
Can people sign up to view a replay place of attending an ordinary session and view it anytime they wish, pause, skip ahead, or even view it at 2X speed?
Are you able to enable all the above options for the same webinar so that participants can choose the time (and the time) they'd like to see at the event, so that they will be able to attend? !

Important note: The last issue is the most significant one of all. Many solutions provide all these capabilities, but just a few permit each to be used in the same webinar. Certain solutions, like offer webinars on demand, but they can only be available on demand; they cannot also offer the same sessions in a regular schedule with the same webinar.

Communication

If someone is attending an online seminar and want to or expect to be engaged in live chats with an individual. In the simplest sense they'd prefer to have a sense of security that they can answer their questions in a timely way. It's a problem in the case of automated webinars since you won't always be around to respond to emails at a rapid pace. There is no need to attend every occasion to engage with attendees as that could defeat the purpose of round-the-clock scheduling.

From a sales standpoint, this is a great opportunity to engage with prospective customers in order to clarify questions or address any concerns they might be experiencing during their viewing of your online video as well as deciding -- in that very instant the decision to decide whether or not they want to purchase your course.

It is then important to find software that gives you the best combination of both, including being able to join into a live chat with participants whenever you're competent, yet having the capacity to follow up on messages by email in the event that you aren't able to.

Keep this in mind there are four important concerns to consider in relation to the chat capability of any software you are considering:

Does the program give you the option to communicate live with your guests any time you'd like? It also provides notifications of any new messages and chat admins that are mobile-friendly for when you are traveling?
Can you respond to inquiries from participants via mail regardless of whether you're able to chat live (or even if the software cannot allow live chat, but has the possibility to participate when it is necessary)?
Does the program promote conversation among attendees by providing tools like welcome messages for attendees that can be automated, schedule private messages and private chat (since people are much more at ease answering questions privately than publically)? Do they hinder or even stop them completely?
What's the method the program handles guests' expectations when you're not in a position to talk with them (or cannot chat with them because of the software's limitations) so that they aren't left feeling unappreciated and dissatisfied?

Note: Certain software can support virtual chat. This creates the impression that the chatroom is active however it is notexist, and users will get a response from you, even though they won't. It's not advised to make use of this feature. It is not advisable to risk losing your reputation.

Interactivity

With an automated webinar, it's unlikely that you'll be there for the live broadcast. You will not always be in a position to interact live with participants also. So your webcast must be captivating enough to draw the attention of viewers even when they are not being present.

An organized, well-constructed presentation is crucial to this. Although chat can aid in this process as well when you want to keep your viewers engaged until the end of the webinar (which usually is the time when you make your offer to purchase) the presentation must include interactivity elements such as polls, ideas, and questions along with other things which enable them to participate in of the presentation. In the absence of this, they'll become bored, and eventually quit.

Interactivity has two functions. Apart from keeping the attendees amused, it gives the opportunity to gather insights from them. This includes their responses to inquiries about sales, feedback regarding the extent to which your webinar went well, and data for segmenting your attendees to automate your follow-up webinar marketing.

In light of these points In this article, we'll provide a few of inquiries you can make yourself about the interactivity features of the software that allows webinars to be automated:

Does the software offer an array of interactions such as polls, question suggestions, guides to downloads Contact forms, downloads as well as more? This means you be sure you have plenty of options available to keep the attendees interested?
Does it make sense to incorporate interactions into your webinar or do they get scattered and contradict each other (or are they taking too much time to include in the process of creating a webinar)?
Can they facilitate audience reactions (i.e. "likes) which provide viewers an extra way to engage in the experience and which, hopefully will accumulate over the course of the time?
Do you have the ability to integrate your data from interactions with CRM software or email programs that you employ in order to efficiently market to attendees after the occasion?

Tip: If you want to know whether or not the content of the webinar is as interactive and engaging as you'd like it be, you should take part in a webinar that was hosted by the software you are considering. Did the software hold your attention, even though it was recorded? Did you feel you received your issues addressed? Was the experience one-way and non-interactive, or interactive and two-way? Consider if this is the type of experience you'd prefer to give your clients.

Usability

If you've used software that facilitates webinars in the past then you're probably aware that it's a challenge to grasp. When you are evaluating the software you are using, make sure that you're confident with its process of learning and how difficult or straightforward it's going to be to work with regularly.

The easiest way to determine how easy the product for webinars can be used is to sign-up for a trial period of no cost and then create a webinar without any instruction.

After you're done, ask yourself the following questions:

How long did it take for you? Was it more than 10 minutes?
What is the total number of instances you had to press to show the options available? More than 10?
Have you ever needed assistance?
Are you looking to see a helpful video?
Do you believe it is easy to find out where all the information was when you went back in to change things?
What would the finished result for the audience as you edited it? Did you need to consider it?
How did the overall experience make you feel? Confused and frustrated? Did it make you feel more at ease about the learning curve?

A test like this one that you could conduct, particularly when you're comparing two distinct products, can be incredibly insightful. Do not rush the process of evaluating software because it can affect the choice you make for a long time.

Note: The functions which we've discussed earlier are the most crucial to take into consideration when choosing automated webinar software However, there are a variety of other functions you'll need look into to determine they can fulfill your expectations. This includes registration pages along with registration widgets (especially for those occasions when you wish to utilize third party registration pages) emails and integrations (if you're employing an email marketing or CRM software) along with analytics.

Top 8 webinars that use computerized software platforms

This list includes the top eight automatic webinar software options that you could consider using to increase the visibility of your online course or other program. Each of these products has been discussed below within the context of three of the four categories of functions we've previously covered: scheduling communication and interaction.

We'll look at the top eight web-based webinar automation tools to assist you in making intelligent choice about the best one for you.

eWebinar
EasyWebinar
Demio
WebinarGeek
EverWebinar
BigMarker
Click Meeting
Zoom

An important note on pricing: The majority of instructors have an automated sales webcast. The table below illustrates for each item the month-to-month rate you would be charged if you were to do exactly the same. Certain products don't offer automated webinars on their lower tiers. Some offer discounts when you sign up for a annual.

eWebinar

eWebinar is entirely focused on automated webinars. From the beginning to be an all-encompassing solution eWebinar is the only automated webinar software on this list that offers every feature that meets all the criteria described in the previous paragraphs.

If you'd like more information more information about eWebinar or even go through it yourself as an attendee take part in our demo on demand for 20 minutes or sign up to get an initial trial at no cost. eWebinar has been awarded five stars on Capterra. Read the reviews.

Scheduling: You'll have the option of activating all of the scheduling tools simultaneously in the webinar that you conduct, giving your audience the option of choosing which time and day to take part in your webcast. It is possible to build a schedule that is regular (that can show sessions times based on the participants' local zone), just-in-time webinars, as well as replays of webinars which are accessible upon demand.

Communication: The private chat feature is a special and distinct function. It operates in such a manner that you are notified whenever anyone sends you an email (by the mailer, browser notification or via Slack, if you've enabled integration). If you're away from your computer and not connected to the internet, you'll be in a position to quickly respond via the chat administrator's interface from your phone (or using the Slack application for your mobile). If you or your team don't have time to join in live chats It is possible to respond to the person who was present and then receive your reply via email. There is no other program that offers the same flexibility. Chat features that are distinctive include automatic welcome messages, private messages scheduled to be sent in the near future, an automatic response, unlimitable number of employees who are able to help in managing chats, as well as the capability to automate send transcripts of chats to your email.

Interactivity eWebinar provides 12 different types of interactions, which is higher than any other application, meaning your webinars will be engaging as well as fun. Utilize them to collect vital details from your attendees as well as to boost the duration of your webinar to 90% or greater.

The interface of eWebinar is easy and clear. It's a five-step wizard which guides users through the entire process of making a presentation. Features are not hidden in the sub-tabs or accordions. It is possible to see all possibilities with just eight clicks. You can also look at your work while you work. The amount of time needed to setup their first eWebinar is under 10 minutes, with no instructions.

Pricing and packaging

Free 14-day trial trial
Level 1 – $49/month
Level 2 at $99 per month
Level 3 $99/month
Niveau 4: $250/month or more

Other important features to be aware of:

Only product listed that fully matches the specifications and is equipped with all the attributes described in this article
The only product that integrates with and is available on their application store
Three templates are free for webinars , as well as a number of additional online tools specially designed to help course creators

EasyWebinar

EasyWebinar offers live as well as automated webinars. It is the ideal choice for courses designers, especially those who are brand new to webinar marketing.

EasyWebinar is evaluated at 4.4 from five stars on Capterra. Check out the user reviews.

Scheduling: EasyWebinar has a regular schedule that allows attendees from different time zones to participate, replays, and just-in-time registrations.

Communication: They don't offer live chat during the webinars that they automatize however, attendees are able to respond to emails.

Interactivity: EasyWebinar has two kinds of interaction that comprise deals and polls.

Packaging and pricing:

14-day trial trial trial free for 14 days
Standard - - $78/month
Professional at $129/month
Enterprise - $499/month

Other features worth noting:

Convert live webinars into automated webinars within the platform
Four designs for registration pages are specifically created for sales webinars.
Social Share's incentive program is for increasing the number of users who come to your site's registration page.

Demio

Demio is primarily known for its live webinars but it was later adapted to support automated webinars. Demio is popular among SaaS firms.

Demio has 4.8 five out of stars on Capterra. Review the comments.

Communications and scheduling Chat, scheduling and scheduling are integrated into Demio and give two basic ways to connect:

A regular schedule and live chat (though you have to join each session to participate)
webinars that are on-demand as well as the ability to respond any questions asked by attendees via email

Interactions: Demio has three types of interactions: CTAs (which are used to market your offer to purchase) and surveys and handouts.

Pricing and packaging:

Free 14-day trial trial
Starter - $49/month
Growing - $99/month
Premium: Please contact us for prices

Other interesting features include:

You can either schedule webcasts to your webcast, or make the webinar available for on-demand instead.
Modern style with straightforward setup process
Knowledge base with an extensive document library and helpful assistance

WebinarGeek

WebinarGeek is a single-source webinar solution, which offers live as well as automated webinars.

WebinarGeek has been evaluated with 4.6 out of 5 on Capterra. Check out the user reviews.

Scheduling Two choices for organizing your webinars with WebinarGeek that can be mutually exclusive. There are recurring scheduling in all timezones and participants or on demand sessions.

Communication similar to scheduling, there are two choices that do not have to be mutually exclusive in how to configure chat within WebinarGeek Live chat only (with email notifications of updates) OR attendees' questions directed directly via email.

Interactivity: WebinarGeek has four types of interaction options , such as CTAs as well as polls, information boxes, and quizzes.

Packaging and pricing:

Free 14-day trial trial
Starter - $22/month
Premium - $67/month
Advanced Contact us for more information about pricing

Other notable features are:

Record a live stream and then utilize the recorded video for an automated webinar.
Consistent editing experience in email notifications as well in registration pages
Simulated chat gives viewers an impression that they're watching a live webcast

EverWebinar

EverWebinar is a program for automated webinars developed by Genesis Digital a company that also develops WebinarJam, a live webinar application. WebinarJam.

EverWebinar provides 3.8 out of 5 stars on Capterra. Review the comments.

Scheduling EverWebinar permits recurring programs that includes sessions within the attendees' time zone and sessions that are just-in-time. replays.

Communicating: EverWebinar does not have live chat. Attendees can submit inquiries via replays via email however, only for.

Interactivity: EverWebinar has seven kinds of interaction such as handouts, stickers surveys, advertisements, polls and banners of announcement, as well as handouts.

Packaging and pricing:

30-day money back guarantee
Monthly Plan - - $99/month
Annual Plan - $42/month
Biennial Plan - $34/month

Other notable features:

Import live webinars that were recorded on WebinarJam to be used as permanent webinars
Templates for registration pages, library templates as well as the capability to test them in a different way
Live chat simulation simulating sales attendees, and simulating notifications for sales

BigMarker

BigMarker is a webinar platform and virtual event platform that shines at live webinars and other occasions.

BigMarker is evaluated at 4.8 out of 5 on Capterra. Review the user feedback.

Scheduling: BigMarker supports a regular schedule, which includes events within local time zones, as well as just-in-time sessions, as well as replays (though replays have to be recorded in a separate webinar).

Communication: BigMarker offers live, public chat that is accompanied by Slack or SMS alerts of messages that have been sent. It does not give an option for responding to questions of attendees by email following the live webcast.

Interactivity: BigMarker offers eight kinds of interactions, including polls, questions handouts giveaways, sticky notepads chat messages an attendance tracker, as well as post-webinar feedback.