An overview of creating hybrid Events in 2022 (with examples) |
At one time it was normal to hold live events in live in ... However, COVID-19 was invented. Many businesses and event creators struggling to re-design their events online.
Virtual events have a lot of advantages , however many people are concerned that they're not getting the most important element of live interactions. It's true: trying to replicate each and each element of an occasion in a digital environment simply doesn't work that well.
What's the solution? It's HYBRID EVENTS!
Hybrid-style occasions combine physical and digital experiences. The events offer attendees and the creators options that are flexible and may easily be repurposed into different types of media. What's that?
Let's explore how we can build an awesome hybrid event.
This piece...
What is an event that is hybrid?
The advantages of the hybridization of events
Make sure your connection is in use
11 ways to make amazing hybrid events
2. Utilize virtual media to help promote your live events
3. Bring your live members virtual
4. Invite your virtual buddies to live
5. Find plenty of networking space
6. Ask questions for discussion within the community
7. Make sure that you keep your spirit alive after
8. Give more choices for content
9. Determine your technology needs
10. Tests, tests and tests. test tests, test
11. Select your preferred platform
What is a hybrid event?
This is the initial step. Hybrid event allows people to be a part of your event physically as well as virtually, or in a mix of both. This is the most beneficial option for the two.
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Benefits from hybrid event
We will look at the numerous advantages of hybrid events and how it could be the ideal alternative for your attendees!
Simple
Nowadays, more than ever, it's easy to host events that have a hybrid nature due to modern technologies. Hybrid platforms for events give organizers the capability to create amazing events and integrate with software. Most effective hybrid platform will have simple features that allow you to create an event that is interactive, combining in-person and online experiences in the same way.
Flexibility
When you host an event that is hybrid, there's an opportunity to personalize. Participants can experience an entirely new experience personalized to your preference. There are several multi-platform event services that provide various ways for guests to connect and provide more flexibility for what they prefer to talk about such as via web-based messages, such as questions and responses and voice chats, polls, surveys, and so on.
Hybrid-style events can be beneficial to everyone since they offer your guests a variety of options regarding the way they will show up. In particular, attendees who are attending in person the hybrid events allow attendees to leave the venue for a while and connect with others online.
For those who travel frequently or have busy schedules or can't afford to attend the event in person, it gives them an opportunity to take part online.
Price
Speaking of the flexibility of these events that are hybrid, they offer the chance to make adjustments to your pricing. As an example, you could provide a fee of $100 to attendees who are in person as well as $20 for attendees who attend online. Naturally, there is limitations regarding the quantity of tickets you're able to offer to an event at a physical location due to restrictions on the venue. But it is still possible to sell tickets in unlimited quantities via the web-based part.
In essence, you could offer two different products at the same time! It is possible to offer packages and bundles (e.g. you can purchase 4 tickets for the price of three tickets, or, if they purchase an electronic merchandise with a ticket to your occasion, they gain access to your community online at no cost) This gives you unlimited options!
Keep the connection
The connections and energy do not have to end once the event is over. This event brought people together that loved attending the amazing event you created.
How can you maintain these connections by using an online community? Your community can help members maintain their connections as well as develop new ones. They may be offered different possibilities (both professional and personal). Your members can interact with one another, with your content and also with your organization. Furthermore, they'll be the first to learn the date of your next event and will have an area to express the joy!
It is possible to capture HTML0
However, if the attendees aren't able to your event due to sick, needed to be late for work, or simply decided to relax in the midst of their busy week They can be given the chance to attend the event.
Due to the power of hybrid event platforms it is easy to capture your event and grant attendees access. So, they'll be able to replay the event on their own time.
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11 tips for creating incredible hybrid occasions
In this article, we've discussed the reasons for why hybrid events can be beneficial and now let's see how you can build an event that is hybrid!
1. Select the blend you prefer
The first decision you need to take is how you can blend the offline and online elements. Each experience great separately but also mix them all together in order to offer everyone with the best experience. In this case, for instance you can successfully blend participants from both locations during break-outs. At the start of the conference participants (virtual as well as in-person) are required to take part an online survey.
It is also important to consider how your virtual guests could be able to access, for instance an actual keynote speaker in the presentation of an address.
Create a platform for engagement and communication for all. Don't let anybody feel as if they got the wrong end of the stick , or not feeling that the program was adequate to meet your expectations.
2. Use virtual to promote in-person
If you're trying to spread the word about the event you're planning, it's essential to promote the event. Why not use your virtual online presence to advertise the online aspect of the occasion but also its in-person aspect? Make use of social media to your benefit. Make content for your occasion through pictures, writing or even videos for promotion goals. Use social media or create your own blog or YouTube channel to publish your thoughts to build your audience and market your occasion in the most effective way you can.
It doesn't matter if you're providing a course or ebook, webcast, or perhaps an occasion, if your audience likes the way you speak and your point of view, they will be more inclined to buy what you're offering to them.
Remember, you aren't required to devote all your time and energy using social media or gain millions (or possibly thousands) of fans to advertise your event as a hybrid. There is no need for a famous person like Oprah to make it known. You just need to build an image , and then get your followers excited!
Another method to promote via the web is to establish an internet-based community. There is power in being part of the community is because brains are wired to be social creatures that crave connections.
Communities focus on the satisfaction in the energy, purpose and passion that results from having something bigger than you, working toward a common goal, building abilities and becoming better and is also a secure space in which people can feel vulnerable as they face difficulties and find ways to overcome them. Communities are an excellent venue to showcase your event as your participants trust your organization (plus they're your number one patrons who are delighted with the offerings you've got to offer ).
3. Bring your live members virtual
Have you thought about blending both the physical and online component? This is the perfect moment to consider ways to get the members of your business online.
Maybe in between speakers the speakers invite the guests to ask questions via live streamed platform for polls (e.g. Slido). It is possible to use questions for an icebreaker (getting everyone ready for the event), present them with numerous games to entertain guests during the event and collect comments after the event. It is important to encourage an atmosphere of conversation and engagement between your guests and you.
In the event that the event will take place, it is possible to invite attendees in the vicinity of the event to an online chat. In this way, they'll be able to exchange opinions, interact with one others and virtual guests, and answer any questions they have in chat.
Keep in mind that you could arrange your event to be held on the internet. There is a chance that guests aren't able to make it to the event in person, and instead are able to speak on the internet. If this is the case, they might be able to give a talk, interview, or make a presentation entirely online!
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4. Invite your virtual buddies to live
Similar to how you'd like to bring participants in person via the internet, you'll want to do the opposite -make sure that your virtual attendees are in person. It's not about getting participants in real life (because this would negate the point of having them in person.) But, it is important to ensure that they're engaged by the event in real time, which makes them feel that they're involved at the same time!
How? Use live streaming in your favour, regardless of whether it's utilized in the context of stage shows, like keynotes, presentations or even talks delivered by an individual that is famous. Live streaming is a great way to organize smaller-scale events like chats, virtual workshops breaks or breakout sessions. You can also use it to create webinars.
Like your attendees in person Virtual attendees are able to be able to answer questions of interested guests in live chats and responses which give you the opportunity to extend discussions and exchange thoughts. As an event creator It's important to ensure that participants from virtual venues are given the same importance and importance in your ceremony as the those who attended who attend in physical presence.
Consider having an emcee, or host of the virtual audience, to recall the best moments and inform virtual guests about the next event. It is possible to video or stream the excitement that's going on in real-time to make your online attendees feel like being there.
5. There are plenty of spaces for networking.
Give virtual guests the possibility to meet with the keynote speaker by ensuring that you have enough time in your speakers' agendas for them to interact with their audience.
It is worth considering securing a specific time period throughout the day (and even add in the time following) to be reserved to meet with friends. In order to do this, you can have certain areas (both in person as well as online) specially designed for social networking. It's possible to request participants to add their names, job title, accounts on social media, as well as some interesting information about themselves on a chat online so that they can make connections.
6. Discuss topics in the community
If you're thinking of creating spaces in which members of live and online groups can interact, a great place to interact is inside your online group! This is great for everyone who attends, whether they're at home or there in the real world.
You can ask them questions to engage your members. are able to ask your group members:
- What's the biggest challenge you're currently facing?
- What constitutes an awesome output to you?
- What's your single-word topic for 2022?
- What is it that drives you most?
- If you were able to use an enchanted wand to add one extra hour to your schedule What would you decide?
- Which is the most beautiful location you've been to?
- Which accomplishment do you feel the most satisfied with?
In line with the preferences of members, you could make subgroups within your community. Additionally, you can use various kinds of content that will attract people who belong to these groups, such as:
- Surveys (e.g. "What percentage of your time do you devote to organizing and reviewing your goals?")
- Fill-in-the-blank questions (e.g. "The reason I network is because of _____," or "I have never left my home because of _____ ")
- Ask questions using word limits. (e.g. "What's the first thing you'd like them to consider whenever they imagine your brand? ?")
- You can ask questions which have time restrictions (e.g. "Based upon what you've learned so far today at this meeting, what's something you'll implement this morning?")
The most important thing to remember is to create questions that can make your audience think and keep them active.
You can get this book of 1,000 discussion questions for no cost on our Mighty Community!
7. Be sure to keep the enthusiasm going.
After the event ends You can retain the energy! The enthusiasm, the energy and the excitement, the sharing passion and enthusiasm continue to linger on the move. There's plenty you can do to ensure that your community is vibrant.
Here are a few instances to maintain the momentum:
- Create an event known as a Member Spotlight event -- this could be as an interview live with several members (panel discussions). If you have coaches, you can ask them "What's the most effective way to get new customers? ?"
- Write about your members' experience . Each week to post a blog on their experiences and their accomplishments. Your members will surely appreciate hearing from you but they'll also be delighted to hear about the experiences of their fellow members.
- Create an event live This could include an event, demonstration webcast, workshop or thought direction.
- Offer a weekly challenge.
- Write a book or create a podcast day of discussion in line with the community's needs.
Another benefit of maintaining the hype is that you get to create excitement for the next hybrid or virtual event!
8. Offer more options for content
Another strategy to ensure that your customers are engaged is to offer a variety of material. So long as they're aware of your brand as well as your name It is easier to provide them with more offerings or services in the future. The future is not far away.
Here are some instances of what you can pay for:
- Memberships (great option to build communities and to make an online platform for members to connect with each other)
- Video recordings
- Livestreams
- Boards of discussion, blogs survey, polls and boards of discussion
- Digital downloads (PDFs, ebooks, audio files, customizable templates)
Also, it is possible to make your hybrid events into mastermind classes, virtual courses, or mastermind groups. These recordings could be used for creating events (e.g. speakers) or recordings of personal stories or experiences of attendees too. You can turn this into an impressive video or audio recording that can be charged for separately.
There's a myriad of possibilities for expanding your content and charging for the content. There is the possibility of offering participants who attended your hybrid event a discounted rate for an online course or ebook. Remember, it's an endurance event, it's not a sprint. As you learn about the people you've got on your team, you are able to adapt the content to their needs.
9. Determine your technology needs
The event you are planning should go without issue. It's important to be sure you have the technical aspects are in place (like audio and video streaming ).
Here's a list of items to think about:
- Audio recording: ensure that the audio recording you record is crystal and clear. Additionally, you'll want your audio and video recordings to sync.
- Mics: the guests you invite to your party don't want to have to strain to understand what you have to say. So ensure that the microphones you use are working properly and are connected (whether they're a stand-alone device or connected to).
- Quality of video: make sure that you are using equipment with high-quality. It's not recommended to use low-quality footage that is difficult to make out while you're streaming or recording your people who are watching.
- Engaging apps (e.g. Slido) Make sure you include intuitive apps (this is crucial for those who may not be tech-savvy) with rich interactions and functions for engagement.
- Application for community (e.g. ) Make sure you've got the space for community where guests can meet up with each other, share their stories and develop relationships (before the event, throughout, and following the event).
- Tickets: To keep track of registrations using a registration software or ticketing program. The software ensures that the information is in one spot.
10. Test tests, test and test, test
After you have decided on the technology and tools are required to hold your event, it's time to try them out! The last thing you want during the event to have something (on the technical side) not going as planned, and could easily have been avoided.
We recommend that you make an experiment with the hybrid event a few days in advance to be certain everything will go according to plan and give you confidence. Two test participants one online and one in person. This will ensure that the quality of your video meets the standards you expect and that your PowerPoint design you made is working, the attendees are able to access any software and that the sound quality is clear and crisp. It isn't a good idea for speakers to be hindered or, even perhaps, even worse, inaccessible.
Whatever equipment or gadget you're getting,, make sure that you and your guests are comfortable with it. That way, if anything goes wrong at the time of the event it will be possible to fix the problem. As you'll be pulled into multiple directions throughout the hybrid occasion, it's worth soliciting help -- be it friends or professional assistance (e.g. videographer) to ensure that all goes according to plan and that you can focus on the most important thing ... your guests.
11. Choose the platform you prefer
The next task is choose which option for your platform. Let's look at 4 options quick.
This is a complete platform that allows creators to access an extensive range of native features along with tools for creating engaging media. The platform offers excellent online education alternatives that are fully integrated with community-based groups, paid memberships as well as hybrid and virtual events.
There are other benefits for a hybrid occasion:
- Create easy-to-use RSVP announcements.
- Make interactive discussion boards with polls and discussions along with Q&As.
- Live stream articles, post articles, upload videos from the Mighty Network, and post created videos.
- Direct messages may be sent to the attendees. Make sure to set reminders up, to make sure that everyone is aware of the event.
- Connections are always accessible through a robust mobile application (available on Android as well as iOS). This app is perfect for those who use the app for the purpose of enhancing their experiences on the ground or as their main method of participating in a full virtual environment There will there be any compromises to the quality.
The Mighty Network offers the best combination of the best of both worlds for your hybrid event , while also offering the possibility of expanding the event into a vibrant member-based site, community or online courses, and several other possibilities!
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Accelerated Events
Accelevents is a platform for events featuring robust functions where you can host your hybrid event. It's an affordable solution (their starting pack for one-time events is $500 per event, or you can purchase unlimited events for $125/month , which will be billed annually) specifically targeted towards mid-sized to large businesses.
Accelevents lets companies integrate live streaming, add interactive live polls and Q&As. You can also create interactive expo booths -great for auctions.
Even though this technology promotes the ability to create connections among attendees with extravagant features such as matchmaking using AI, there's no method for participants to stay connected after the event ends.
Hopin
Though this hybrid platform is not yet available, it's an ideal choice for the budget-conscious event organizer looking to provide a luxurious event experience. With Hopin event organizers can design a range of ticket types, utilize Hopin's central registration system that allows for both in-person and online participants as well as use their marketing tools via email. Hopin provides plenty of ways for attendees to engage throughout the conference (connection tools, roundtables virtual break-out sessions for groups, and much other opportunities). ).
Hopin will attempt to replicate the experience of an actual live experience, however it's not deficient in specific elements that make the experience unique. While the platform can be cost-effective, they must charge a portion of the commissions charged for tickets (even in the "starter" package that charges a 7percent commissions, and they're paying $99 per month, per year). ).
If you're interested in seeing if you can host an event that is hybrid, they offer a free test (although it should be noted that an event's duration may be as low as two hours ). There will be 100 attendees as well as 15% of the commission earned on tickets sold).
vFairs
vFairs is a powerful hybrid event platform catered for universities and large companies to host conferences, workshops as well as trade fairs, as well as many other events. The platform lets you live stream footage of the event to your web-based viewers, provides an full-bodied virtual setting, and allows you to participate in virtual and live events by text message and audio/video meetings. vFairs provides a mobile-friendly app where attendees can sign-in for the event, connect with other participants, as well as interact with booths from exhibitors.
The only thing that vFairs is more difficult to use is their experience. The platform is limited in its customization, and integrations aren't as seamless.
The general consensus is that this platform for hybrid events can be useful for companies with a large number of employees.
Hybrid event examples
Now that we've covered the fundamentals of hosting a hybrid gathering Let's glance at some of the instances! These two examples initially were primarily in-person events prior to the pandemic and then shifted to online events in the course of providing a hybrid event.
The Wild Hub
The Outwild Hub is a group which has a monthly membership which is paid for and an event series designed for those who wish to make outdoor an essential part of their daily lives. The Outwild Hub has an online community as well as offline as well as online events.
- The benefits they offer: Outwild Hub members get access to the Outwild Hub online community, and monthly speaker and a series of workshops, as well as early access to local events. The Outwild Hub also hosts online occasions (community gatherings and workshops, as well as keynote talks). They effortlessly connect with events on the internet by providing an audio recordings of the event.
- The ideal candidate is anyone who is interested in spending more time outdoors, however, they aren't certain how to approach it. This group is specifically designed to help those looking to make major changes to their life. The group also assists people who had to move during the outbreak to find new friends and have fun in the outdoors together.
The cut
In the cut is a place for BIPOC designers looking for a way to break into the TV or film business (just as the host of the show, Rae Benjamin, had gone from graphic design full-time to becoming a script coordinator for "The The Witcher").
They offer a open online community in which aspiring screenwriters can network to discover mentorships, jobs, and get filmmaking tips and techniques. The site is a place that artists can gather in virtual writing rooms. There's also the option for users to have all-year access to the replays of webinars (for cost) and online classesor writing retreats held in real life.
-Who should join: BIPOC creatives who want to work as a screenwriter Hollywood. If you've been offered entry-level positions but aren't sure of what to do next in order to move into a profitable career. These events are honest and free of censorship to simplify the world of entertainment.
Conclusion
We hope you're enthusiastic and prepared to hold the perfect hybrid event knowing the advantages of hybrid events and how you can manage one, and what essentials you'll need in order to succeed.
In terms of what you require ... While we've reviewed a number of various platforms for managing events This one provides the perfect balance between cost flexibility, customisation and functions that are suitable that can be used both in person and online. Test it for free!
Create your event community today!
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